Fujitsu ScanSnap: One of the Best Hardware Investments I’ve Ever Made

I’m scanning today. My partner has a couple thousand pages of documents that need to be scanned. And it’s pretty easy. Because I have one of these:

Scansnap

About three and a half years ago, when I had decided I would move from France to the UK, I realized that the 12 linear feet of shelf space that my accounting records took up would get in the way. Not that I didn’t have lots of other stuff to move, but those records – for a business that I was closing in France – would become unnecessary. However, I needed to keep them, to finalize my tax payments, to have bank records, and to have records of purchases. So I decided, at that point, to go paperless.

I bought a Fujitsu ScanSnap S1300i (Amazon.com, Amazon UK), which had been recommended by a couple of people I knew who had gone paperless. It was expensive; about twice what it costs now, but the amount of time and hassle it has saved me over the years has been invaluable. (To be fair, it was a bumpy start.)

Scanning those accounting files took a couple of weeks, working a few hours a day. (Plus a lot of time shredding.) After I moved, I decided to go entirely paperless. I used David Sparks’ Paperless, and Joe Kissell’s Take Control of Your Paperless Office, to understand the principles of going paperless, and it didn’t take long before all my files were digital.

Once you’ve converted – and shredded – all your documents, you don’t even notice the minimal work you need to stay paperless. Each scan takes a few seconds, or a couple of minutes if you have a long document. When you’ve developed a filing system, it becomes second nature. It’s only on days like today, when I have a huge stack of files to scan, that I even realize how beneficial this purchase has been.

If I had known, I would have opted for the more expensive ScanSnap iX500 (Amazon.com, Amazon UK), which has a larger document feeder, and wifi, and is faster. And I’ve thought from time to time that, if mine dies, I’ll replace it with the better model, but it seems to be a workhorse. It’s rare that I have a lot of documents to scan, and it’s no hassle to have the device connected to my Mac.

But, for now, this is one of the best pieces of hardware I’ve ever bought. It’s an essential tool for a modern home or office, where we are inundated with paper.

18 thoughts on “Fujitsu ScanSnap: One of the Best Hardware Investments I’ve Ever Made

    • You set it to duplex scanning, and you can also check a box to have it ignore blank pages. If you have a back page that has smudges on it, sometimes it gets scanned, but you can delete them from the resulting Pdfs.

    • You set it to duplex scanning, and you can also check a box to have it ignore blank pages. If you have a back page that has smudges on it, sometimes it gets scanned, but you can delete them from the resulting Pdfs.

  1. Agree. We use ours all the time at home and it handles whatever we throw at it. Great for organizing tax receipts.

  2. Agree. We use ours all the time at home and it handles whatever we throw at it. Great for organizing tax receipts.

  3. I have a five year old type 1200M (?) with the documentfeed. Point is you have to use the it often otherwise the feedermechanism will fail en have to redo and take the papercopy out of the machine………..works best with 50 pages or books (without the back of course).

  4. I have a five year old type 1200M (?) with the documentfeed. Point is you have to use the it often otherwise the feedermechanism will fail en have to redo and take the papercopy out of the machine………..works best with 50 pages or books (without the back of course).

  5. I highly recommend the ix500. I do a lot of receipt scanning so the rollers get smooth from the thermal coating and need to be cleaned occasionally. Also, when it eats a receipt, it crumples and rips it. Don’t scan ragged edges.

    But those are minor compared to its benefits.

    • I don’t have many receipts, so I haven’t had that problem. But flimsy paper does sometimes get crumpled.

  6. I highly recommend the ix500. I do a lot of receipt scanning so the rollers get smooth from the thermal coating and need to be cleaned occasionally. Also, when it eats a receipt, it crumples and rips it. Don’t scan ragged edges.

    But those are minor compared to its benefits.

    • I don’t have many receipts, so I haven’t had that problem. But flimsy paper does sometimes get crumpled.

  7. Kirk, I have the same scanner and agree it’s a fantastic little helper.
    Have you used the Scansnap in conjunction with Hazel to scan and automatically file entries (including changing file names and date conventions)? It’s a great combination. It’s a trick I learned from David Sparks’ ebook.

  8. Kirk, I have the same scanner and agree it’s a fantastic little helper.
    Have you used the Scansnap in conjunction with Hazel to scan and automatically file entries (including changing file names and date conventions)? It’s a great combination. It’s a trick I learned from David Sparks’ ebook.

  9. Do you use the bundled software? I have a smaller ScanSnap and while it has worked really well for me, the software is atrocious.

  10. Do you use the bundled software? I have a smaller ScanSnap and while it has worked really well for me, the software is atrocious.

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