If Only Apple Would Let You Use Your Own Domain for iCloud Email…

Apple has been very clear recently about how they deal with personal data, and how the company is not going to play along with the likes of Facebook and others who consider users to be products. With the new anti-tracking features rolling out in Safari, and Apple’s moves to prevent the sharing of personal data through apps, the company is enhancing its reputation as one that will protect its users.

Many people use iCloud for email, but Apple could enhance iCloud so many more could use the service: they could allow users to host their own domains on iCloud. The company did this in the past, with its MobileMe service, a precursor to iCloud. But if they were to allow this now, lots of users would be able to move their email hosting from Google, Microsoft, and others to iCloud, with the knowledge that their emails wouldn’t be read in order to serve ads to users.

I’d love this; my personal email domain is currently hosted on Google because of the company’s performance and excellent spam filtering, but, even if Google may not scan all personal email that’s not going through its free Gmail service, I feel uncomfortable having my email hosted there. I am currently looking for a replacement.

If Apple had this feature, I’d gladly entrust them with my email, especially since I’m already paying them for additional iCloud storage, and it would centralize two services with one provider.

Will Apple do this again? They’d get people to pay more for storage, and perhaps they could charge a fee to host domains as well. But they probably wouldn’t want to do this. It’s a lot of hassle, and there’s probably a lot of support involved. But it would be good for Apple’s reputation.

Manage Your Previous Recipients in Apple’s Mail

Your email client is smart. It keeps track of everyone you send messages to — whether they’re in your contacts or not — so if you ever need to send another email, it can offer to add those addresses via auto-complete. It’s easy to forget complex email addresses, and, as an example, having Mail help you type CustomerSupport@BigCompany.com can save you time.

These previous recipients are stored forever, or until you clean them out. While you may have contacted Support@BigCompany.com several times, if you no longer need to, Apple Mail will still offer that address as an auto-complete suggestion even when you want to write to, say, Support@MomAndPopCompany.com.

Because of this, it’s a good idea to clean out your previous recipients from time to time. You may want to delete most of them, but you may also want to add some of them to your contacts. Here’s how to manage your previous recipients in Apple’s Mail.

Read the rest of the article on the Mac Security Blog.

Yes, the FBI can review 650,000 emails in 8 days – Errata Security

In today’s news, Comey announces the FBI have reviewed all 650,000 emails found on Anthony Wiener’s computer and determined there’s nothing new. Some have questioned whether this could be done in 8 days. Of course it could be — those were 650,000 emails to Wiener, not Hillary.

Trump’s team is spreading the meme that there are only 692,000 seconds in the eight days during which the FBI had been looking at these emails, so how could they have scanned 650,000 emails? Frankly, this is a no-brainer. As this article explains, these are Anthony Wiener’s emails, and the first step was to find which ones mentioned Hillary Clinton or Huma Abedin. You can do this on a Mac with a smart mailbox: total time, less than a minute. From there, it’s pretty simple to compare the Message-ID: headers of these new emails with ones the FBI already has.

It’s not rocket science, but Trump’s people want you to think it is. And they can get away with it, because most people have no idea how these things work.

Source: Yes, the FBI can review 650,000 emails in 8 days – Errata Security

Sent From My iPhone: how a humblebrag became a key piece of net etiquette – The Guardian

Is there a more divisive valediction than the default “Sent From My iPhone” sign-off? When the iPhone first appeared, users were roundly condemned for their thinly veiled humblebrag among the mounting popularity of Apple products.

The message was clear: having an iPhone was so much more than having something on which you could make calls and browse the internet. It was a gorgeous trinket and elite lifestyle marker that signalled both sophistication and technological know-how. Membership of the club was something to be boasted about, and you could feel the conceit as users pressed send. The backlash was immediate.

Quickly it became crass, and a little embarrassing, even. Either you wanted to show off your smartphone or you couldn’t figure out how to turn the message off. The Atlantic said it was a failure of the imagination, arguing the space would be put better to use with a casual bon mot or quirky alternative (“sent from my telco slingshot”), while Mashable countered it was too much information. Soon it was rarely seen, and if it did appear at the footer of an incoming email, rather than feeling contempt you thought: “Bless”. By then it was little more than a charming throwback.

Recently, however, the refrain has returned to our correspondence, but those using the sign-off can no longer be accused of not knowing how to switch it off (it’s easy) or gloating (it’s not a big deal). Rather the phrase has become an important part of online decorum. Including the sign off contains an innate apology for the brevity of the message. It begs forgiveness for any spelling or grammatical errors. It allows a little wiggle rooms for errant emojis. It is a nod of acknowledgement that you are on the hoof and doing as well as can be expected.

I have always considered that signature a marker of linguistic limits; the fact that you’re typing on a small device, perhaps on the go, and that your email may be briefer and more typo-laden than in should be.

I use the following signature on my iPhone to make that clear:

(Sent from my iPhone; please excuse any typos or brevity.)

But better, perhaps, is my friend and editor Michael Cohen, whose signature, partly inspired by mine, is the Shakespearean:

Brevity. Soul. Wit.

Source: Sent From My iPhone: how a humblebrag became a key piece of net etiquette – The Guardian

Sponsor: MailButler, Your Personal Email Assistant

Mailbutler1

Have you ever wanted to schedule your email rather than send it right away? Or wished you’d known if someone has actually read your email? MailButler allows you to schedule an email to be sent at a specific date and time. You can perform lots of tasks in advance by writing several emails at once and letting MailButler ensure their scheduled delivery later.

Mailbutler2

Or another familiar situation: you sent an email several days ago, but still haven’t received a reply. Email Tracking allows you to know if the recipient has actually opened your email. If you know that the first email has already been read, you can proceed with a follow-up email. If it has not been read, it’s better to wait a few days.

There are 6 other cool features that MailButler adds to your Apple Mail, such as the ability to convert emails to notes, upload attachments to the cloud regardless of size, and more.

Check out MailButler now! Use this coupon code to get a 20% discount (valid one month): MAILBUTLER_KIRKVILLE

Google disables April fools’ joke amid user fury after prank backfires

Google’s April Fools’ Day prank has backfired, leaving the company looking the fool and a number of concerned users fearing for their jobs — or worse.

As 1 April began in Australia, the company announced its latest stunt: “Gmail Mic Drop”, a special version of the send button which appends a gif of a minion (one of the sexless, ageless merchandising icons from the Despicable Me series) dressed as the queen dropping a microphone to the end of your email.

“Everyone will get your message, but that’s the last you’ll ever hear about it,” Google added in a blogpost announcing the feature. “Yes, even if folks try to respond, you won’t see it.”

What could go wrong…?

I think the whole April Fool’s joke thing has gotten out of hand.

Source: Google disables April fools’ joke amid user fury after prank backfires | Technology | The Guardian

How to Filter Email

While email is slowly being replaced by other forms of communication such as text messaging, or services like Slack, it is still the main way people do business. The average user receives about 90 emails per day, a dozen of which are spam. To help work efficiently with email, it’s a good idea to filter some of your messages. You may want to have separate mailboxes for your work and personal emails, or specific mailboxes for emails from close friends. If you’re using email for business, you may want to filter emails by client, or put support emails in one mailbox, and sales queries in another.

There are many ways to filter email: in some cases you can filter your email directly on a server, so filtered messages don’t go into your inbox at all, making it easier to deal with email on your iOS device. And you can filter email on your Mac, in your email program.

In this article, I’ll look at filtering email on iCloud and Gmail, two of the most popular email services, and explain how you can create filters in Mail. It’s easy to set up filters, and it can make your email life a lot easier.

Read the rest of the article on Macworld.

SpamSieve 2.9 review: A must-have spam filter for your Mac email client

Oh, spam. There is so much of it. Some estimates say that 90 percent of email sent around the world is spam. Sometimes it’s hard to sort the wheat from the chaff; or the ham from the spam.

It’s been a plague since the earliest days of the Internet. Whether it’s spam that contains attachments–which, if opened, could hijack your computer (though most often, these attachments carry Windows malware)–or phishing emails that try to trick you into entering your bank or Apple ID credentials on dodgy websites, spam is both an annoyance and a danger.

Read the rest of the article on Macworld.

Tame Apple Mail on OS X and iOS with Take Control of Apple Mail, Third Edition

Tc apple mailYou can work more effectively in Apple Mail with the expert advice from Joe Kissell. You’ll learn how to make Mail serve your needs with essential setup, usage, and troubleshooting instructions, whether you use Gmail, iCloud, Exchange, IMAP, or POP — or more than one — in both 10.11 El Capitan on your Mac and iOS 9 on your iPad, iPhone, or iPod touch.

Joe explains core concepts like special IMAP mailboxes and email archiving, reveals Mail’s hidden interface elements and gestures, and helps with common tasks like addressing and adding attachments. Joe also offers tips on customizing Mail to your preferences, including a chapter on how simple plug-ins and special automation can dramatically improve the way you use Mail. You’ll also learn how to find that message in the haystack, figure out how digital signatures and encryption work in Mail, and uncover solutions to numerous common problems. Perhaps most important, Joe shares his strategy for avoiding email overload; the article where he first introduced it won an American Business Media’s Neal Award for Best How-To Article.

Get Take Control of Apple Mail, Third Edition, from Take Control Books.

Create a Styled Signature for Your Email Accounts in iOS

If I were to send you an email from my iPhone, you’d see something like this:

Mail

People often ask me how I managed to create an email signature in italics. Here’s how you can do so.

To create a signature for your email – to change it from the stock Sent from my iPhone – go to Settings > Mail, Contacts, Calendars. Scroll down to the end of the Mail section, where you’ll see Signature. Tap that. You’ll see something like this:

Signature

As you can see, you can choose to set the same signature for all your accounts, or have a separate one for each account. I chose the latter.

The signature field lets you type anything you want. But you’ll notice that, when you type in that field, there’s no way to set italics or bold text; and you can’t create links.

What you need to do is create a rich text signature in your email program, as the text of an email, and then email it to yourself. On your iOS device, copy the text you want to use as a signature, go to the Signature settings, and paste it in the field.

If you use Apple Mail, and you’ve set your messages to be plain text, you can change this for one message by creating a new message and choosing Format > Make Rich Text. You can now add any formatting you want, including HTML links.

Don’t overdo it though; too much cruft in an email signature is annoying. I find it useful to simply have mine in italics, so it stands out a bit. And since I am all thumbs – or dictate – on my iPhone, and may reply to a message in a hurry, it may be brief or contain typos, so my signature apologizes for that in advance.